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Objectives
The main objectives of the DC Jamboree are to:
- Review individual projects
- Assess the initiative as a whole
- Encourage a vibrant research culture
Reviewing is done as part of a large conference held on yearly basis. These conferences bring all people involved in DC together into one large, collective event. Typically spread out over two to three days, it offers people the opportunity of demonstrating results, participating at workshops or contributing to performances. It aims to foster a vibrant and growing ‘culture’ for a large community of researchers, encouraging debate and the exploration of new ideas. The conference is also designed to provide a setting for the assessment of projects on an individual basis as well as offering the possibility of assessing the DC initiative as a whole.
Assessment
The following are components of the assessment:
- Project Reports and Deliverables
- Presentations, performances and workshops
- An exhibition area
- A team of reviewers
- One-to-one meetings
The Exhibition area
Every project is required to contribute an exhibit. Each project is attributed a space in which it can organise its exhibit describing
- what a project is doing
- what it has achieved
- its future plans.
The exhibition area is designed to be an informative and interactive place, encouraging the live demonstration of results, as well as discussions and exchanges amongst a range of different people. There is no prescribed format for the exhibits, which can include posters, videos, demonstrations or other material.
Reviewers
Reviewers are experts in particular fields and will look at the specifics of what a project has achieved, the problems encountered, and will offer advice on future action. At the event, reviewers have the active role of finding out as much as is needed in order to form their opinions and give feedback to projects at the one-to-one meetings. Typically there is a team of two reviewers assigned to each project. Some reviewers will also report on the progress of the initiative as a whole.
One-to-one meetings
These are scheduled meetings between a project team, the reviewers assigned to it, and the EC project officer. At this meeting the assessment of the reviewers is presented to the project and discussed with the project representatives. It is the project that decides how many members they need to have present. The EC project officer has the overall role of presiding the meeting and is responsible for concluding what is agreed upon.
Requirements on projects
- Projects should send their project programmes, periodic report, and deliverables due to the assigned reviewers at least two weeks before the event takes place. A table of reviewer-project attributions, as well as addresses and contact points for reviewers, will be made available on the web site.
- Typically a review will not fall exactly on the 12-month mark of a project plan. Projects should try to be flexible in this respect. The periodic report should describe work up to the review date and refer to the status of deliverables up to then. As regards deliverables due soon after the review date, projects should feel free to describe as much as reasonably possible, either in the periodic report, or in the drafts of the deliverables.
- Each project is required to prepare a project exhibit, that will highlight achievements through posters, demonstrations, videos, or other material.
- The reports and the exhibit form the basis of the review material for a project. However, as many projects members may be contributing to other presentations and workshops, they can invite reviewers to attend these as appropriate. They can also make ad-hoc meetings with assigned reviewers, prior to the one-to-one meetings if needed.
Requirements on reviewers
- Reviewers must read the material sent to them by the projects prior to attending the event.
- During the event, reviewers have an active role of finding out as much as is needed in order to form their assessment. Reviewers should view demonstrations and exhibits and talk to project partners at the exhibition stand as needed. They can also decide to hold ad-hod meetings with the project teams prior to the one-to-one meeting if needed. They may also wish to attend presentations or workshops to which a project has contributed. Typically two reviewers will be assigned to each project.
- Before the one-to-one meeting, the pair of reviewers assigned to a project consolidate their views. This is typically in the form of a small number of highlighted points of what a project had achieved as well as advice about the future.
- Following the one-to-one meeting, the two reviewers write a short report of the main issues discussed and conclusions arrived at. This should be sent to the project officer within two weeks of the event. The project officer will verify the report and then forward it to the consortium.
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